Material requisition form for construction sites (free template)
A material requisition form, also called a material indent, is the site’s written request for materials it needs, sent to stores or procurement before a purchase order is raised. Include the exact item and specification, quantity and unit, where it will be used, the date it is needed by and who approved it, and track it until delivery.
What is a material requisition form?
A material requisition form is a request from site for materials, raised before a purchase order. In many Indian companies it is called a material indent. It tells stores or procurement what is needed, how much, for which part of the work and by when, and it creates a record that links the site’s need to the purchase order, the delivery and the material issued. It is a request, not an order: purchasing still follows your company’s approval and buying rules.
The fields to include
| Field | What to record |
|---|---|
| Requisition number | A unique reference, such as MR-118 |
| Date and raised by | When and by whom on site |
| Project and location | Site, building, floor and area of use |
| Item description | The material in plain words, as the site calls it |
| Specification | Size, grade, finish or the approved product reference |
| Quantity and unit | How much, in the unit it is bought in, such as boxes, bags or square metres |
| Required by | The date the work needs it on site |
| Work it is for | The activity or BOQ item |
| Stock checked | Whether stores already hold it |
| Approved by | Site or project manager approval |
| Purchase order reference | Filled in by procurement |
| Delivery status | Expected date, delivered date and quantity received |
From site request to delivery
- Site raises the requisition as soon as a shortage is foreseen, not when work stops.
- Stores checks existing stock and issues what is available.
- The site or project manager approves the balance against the BOQ or budget.
- Procurement raises the purchase order and confirms a delivery date back to site.
- Site records the quantity received and flags any shortage or damage.
- The requisition is closed when the material is on site and issued to the work.
A worked example
Illustrative example: a supervisor reports that the floor tiles for an area have run short and four more boxes are needed. The requisition records the tile specification, four boxes, the area, and a required-by date two days before the tilers would otherwise stop. The project manager approves it the same day, procurement confirms delivery for the following afternoon, and the site records four boxes received. The record now shows when the need was raised, who approved it and how long it took to arrive.
Common mistakes to avoid
- Vague descriptions such as “tiles” without size, finish or approved reference.
- Quantities in a unit procurement does not buy in.
- No required-by date, so every request looks equally urgent.
- Raising the request only when the material has already run out.
- Closing the requisition when the order is placed rather than when material arrives.
Connect requisitions to blockers and reports
A shortage that is holding up work is a blocker: log it with an owner and a due date so it is followed up, and mention it in the daily report until it is cleared. Over a project, the gap between required-by and delivered dates shows where procurement needs more notice.
Where Bullet fits
Bullet is in early access: capture and review are live, routing is rolling out. A supervisor can say that a material has run short; Bullet records it as a material item with the quantity, sends it to whoever handles procurement once it is approved, and follows up until it is on site. Bring your current requisition form to a guided demo.
Common questions
- What is a material requisition form in construction?
- It is the site’s written request for materials, also called a material indent, sent to stores or procurement before a purchase order is raised. It records what is needed, how much, where it will be used and by when.
- What fields should a material requisition include?
- A requisition number, date and requester, project and location of use, item description and specification, quantity and unit, required-by date, the work it is for, stock check, approval, purchase order reference and delivery status.
- When should site raise a material requisition?
- As soon as a shortage is foreseen, with a required-by date before the work would stop, rather than when the material has already run out.
Material requisition form
A blank CSV you can open in Excel or Google Sheets. Adapt the fields to your project. No signup required.
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